How to Fix Name Mismatch in Documents with a “Same Person” Affidavit: West Bengal Legal Guide

1. Why Name Discrepancies Happen Frequently in Bengal

In West Bengal, name discrepancies are exceptionally common due to phonetic transliteration from Bengali script into English. Common triggers include:

When government portals (like EPFO UAN, Income Tax, or BanglarBhumi) attempt an automated algorithmic match, any character deviation results in an immediate rejection.

2. What is a “One and the Same Person” Affidavit?

A Same Person Affidavit is a sworn solemn declaration executed by the deponent under oath (under the Indian Oaths Act, 1969, and Section 139 of the Code of Civil Procedure, 1908).

In this document, the deponent formally affirms before a designated authority (Notary Public or Magistrate) that the two or more distinct names appearing across specific official records belong exclusively to one single, identical individual, and that no fraudulent intent or misrepresentation exists.

3. Notary Public vs Executive Magistrate: Which Do You Need?

Below is the exact, standard legal clause format used at Ghatal Sub-Divisional Court. It must be drafted cleanly on appropriate Non-Judicial Stamp Paper without typos or overwriting:

AFFIDAVIT (ONE AND THE SAME PERSON)

I, [YOUR FULL NAME AS PER AADHAAR], Son/Daughter/Wife of [FATHER/HUSBAND NAME],
aged about [AGE] years, by faith [RELIGION], by occupation [OCCUPATION],
residing at [VILLAGE/STREET/WARD NO], P.O. [POST OFFICE], P.S. [POLICE STATION],
District [DISTRICT, e.g. Paschim Medinipur], Pin - [PIN CODE], West Bengal,
do hereby solemnly affirm and state on oath as follows:

1. That I am a bona fide citizen of India and a permanent resident of the address
   mentioned hereinabove.

2. That in my Aadhaar Card bearing No. [XXXX-XXXX-XXXX] and Voter Card bearing
   No. [WB/XX/XXX/XXXXXX], my name has been correctly recorded as "[NAME VARIANT A]".

3. That inadvertently and due to clerical/phonetic error, in my [PAN Card / Land Porcha /
   Class 10 Admit Card] bearing No. [DOCUMENT NUMBER], my name has been recorded
   as "[NAME VARIANT B]".

4. That I solemnly affirm and declare that "[NAME VARIANT A]" and "[NAME VARIANT B]"
   refer to one, same, and identical living person, that is to say MYSELF, and nobody else.

5. That all the rights, titles, obligations, claims, and benefits associated with both
   said names belong exclusively to me.

6. That I am executing this Affidavit to produce before the concerned authority of
   [NAME OF BANK / RPO KOLKATA / BL&LRO GHATAL] for the purpose of necessary record
   updating and formal verification.

7. That the statements made in paragraphs 1 to 6 above are true and correct to the best
   of my knowledge and belief, and nothing material has been concealed therein.

DEPONENT

Identified by me,
Advocate, Ghatal Court

VERIFICATION
Verified at Ghatal on this [DATE] day of [MONTH], [YEAR] that the contents of this
affidavit are true to my personal knowledge.

* Note: The identification must be signed by a registered practicing Advocate at Ghatal Court with their enrollment number.

5. Step-by-Step Procedure at Ghatal Dewani Court

6. When is a Simple Affidavit NOT Sufficient?

An affidavit is effective for clarifying discrepancies between two already existing records. However, if you are undergoing a complete, permanent change of name (e.g., from “Subir Manna” to “Rahul Mukherjee” or religious conversion), an affidavit is only the first step. You will additionally require:

• Newspaper Advertisements: Two newspaper publications (one in a Bengali daily like Bartaman or Sangbad Pratidin, and one in an English daily like The Statesman or The Telegraph).
• Official Gazette Notification: Publication in the Kolkata Gazette or Central Gazette of India.